Advanced QuickBooks® Features Every Business Should Know

QuickBooks has become one of the most popular accounting software options for small to mid-sized businesses. While most users are familiar with its basic features like invoicing, tracking sales, and managing expenses, there are several advanced features that can provide businesses with even more insights and efficiencies. Here’s a look at some of these advanced capabilities:

1. Advanced Reporting

QuickBooks Advanced Reporting feature allows users to access and customize reports to fit specific needs, ensuring you have the right data to make informed decisions. You can also pull from QuickBooks’ rich database to create intricate, tailored reports.

2.Batch Transactions

Need to enter multiple invoices, bills, or checks? Rather than doing them one by one, use the Batch Enter Transactions tool. This feature can save a lot of time, especially for businesses with voluminous transactions.

3. Inventory Tracking

QuickBooks can track products, cost of goods, and receive notifications when inventory is low. The Advanced Inventory feature (available in QuickBooks Desktop Enterprise) allows for barcode scanning, FIFO costing, and multiple location tracking.

4. Custom User Permissions

Businesses can customize the level of access for different users. This ensures that employees only access features or data relevant to their role, enhancing data security.

5.Online Banking Integration

QuickBooks can automatically download and categorize bank and credit card transactions, cutting down manual entry and ensuring accurate, up-to-date records.

6.Recurring Transactions

If you have regular bills or invoices, set them up as recurring transactions. This feature ensures timely billing and can automate certain financial tasks.

7. Job Costing

This feature allows businesses to track project profitability. By allocating expenses to specific jobs or projects, companies can get a clear picture of where they are making or losing money.

8. Class and Location Tracking

Companies with multiple departments or locations can track income and expenses for each segment, providing more granular financial insights.

9.Delayed Charges and Billing

You can enter charges to be billed to a client at a later date. This ensures you don’t forget to invoice for any item or service provided.

10.Income Tracker

 Get an instant view of your income-related transactions in one place. This includes overdue invoices and those that are due soon.

11.Document Attachment

Attach contracts, receipts, and other documents directly to invoices, bills, or other transactions. This makes record-keeping streamlined and ensures important documents are always at hand.

12. Lead Center

Manage potential customers separately from your regular clientele. Once they become paying customers, easily convert leads to customers in the system.

13. Automated Online Data Backup

Data loss can be devastating. QuickBooks provides automated data backup, ensuring that all your crucial financial data is safe and retrievable.


While QuickBooks is known for its user-friendly interface and basic accounting capabilities, diving deeper into its advanced features can unveil a treasure of tools that can help businesses streamline operations, gain better financial insights, and grow more efficiently. Embracing these advanced features can be a game-changer for many businesses. Whether you’re new to QuickBooks or a seasoned user, consider exploring these functionalities to make the most out of your accounting software.

Published by

Leave a Reply